For Galleries
Inventory Management Built for Galleries
Track your inventory, plan exhibitions, document condition, and manage artist relationships in one system designed for how galleries actually work.
Inventory Visibility
Keep gallery inventory connected to its current recorded location, job, and movement history. Search across artwork records without rebuilding the same identity for each shipment or exhibition.
- Unified artwork and crate records across active jobs and storage locations
- Search by item ID, custom ID, artist, title, job, or location where available
- Recorded locations and movement history for handled inventory
- Photographs, dimensions, handling notes, and documents in the same item record
Fair & Exhibition Movements
Coordinate exhibition and fair logistics as connected jobs and work orders. Keep required dates, addresses, contacts, instructions, assigned inventory, transportation planning, and supporting documents in one operational record.
- Required dates, customer references, and operational instructions on each job or work order
- Items and crates assigned to the relevant collection, packing, handling, or delivery step
- Connected transfer history when inventory moves between job contexts
- Transportation work orders grouped into dated manifests with truck and personnel details
Condition Tracking
Document observed condition before and after important handling stages. Digital condition reports keep photographs, annotations, and structured observations connected to the artwork record for later review.
- Photo-based condition reports with annotation tools for marking damage areas
- Structured observations recorded at collection, intake, packing, transfer, or release
- Comparison tools for reviewing documented condition over time
- Visible-condition facts kept separate from appraisals or conservation diagnoses
Customer & Project Records
Connect account contacts and addresses to the jobs, work orders, inventory, documents, and billing records that belong to the project. Supporting agreements can be attached without treating operational records as proof of legal ownership or title.
- Account records with addresses, contacts, billing details, and access settings
- Job-, work-order-, or item-level files stored with the record they support
- Connected operational history from intake through packing, transport, and delivery
- Labels, work-order documents, invoice PDFs, and authorized exports where configured
Ready to Bring Order to Your Gallery Operations?
See how Art Logistics WMS helps galleries manage inventory, exhibitions, and documentation without the spreadsheet chaos.