Inventory Management
Real-Time Art Inventory Tracking
Track artworks and crates through warehouse locations, jobs, and handling events with RFID and QR workflows, structured locations, and connected operational history.
Object-Level Tracking from Intake to Release
Each artwork and crate receives a persistent record that can follow it through jobs, work orders, storage locations, and handling events. RFID reads and QR scans help staff find the correct record and document authorized moves beside the physical object.
- RFID reading and QR scanning to identify artworks and support warehouse workflows
- Structured warehouse locations down to room, rack, shelf, bin, or another configured level
- Recorded movement history with the user, time, action, and location change
- Search by item ID, custom ID, artist, title, job, or location where available
Precision Location Tracking
Model the warehouse using locations that match the real facility, including warehouses, rooms, shelves, bins, cages, aisles, loading areas, and temporary staging locations. Staff can browse location contents and perform location audits by scanning the location and the objects physically present.
- Track items and crates within configured warehouse location hierarchies
- Represent storage, staging, loading, workshop, and temporary locations
- Browse the recorded contents of a selected warehouse location
- Location audits that compare scanned objects with the recorded inventory
Artwork and Crate Relationships
Keep the digital packing record aligned with the physical packing. A crate record connects its identifying details, location, documents, history, and the artwork records packed inside it.
- View the items recorded inside each crate
- Record crate type, measurements, weight, packer, seal number, images, notes, and location
- Move authorized items into or out of crate records while preserving history
- Print or download configured item and crate labels for physical identification
Audit History and Operational Review
Recorded inventory changes and movements preserve operational context for later review. Authorized users can inspect item history and retrieve connected condition, location, packing, and movement information when questions arise.
- Recorded history includes the acting ArtWMS user, time, action, and location change
- Supporting photographs and documents remain connected to the relevant operational record
- One item identity can continue across jobs through linked transfer records
- Role-based permissions limit operational and customer-access functions
Who Benefits from Art Inventory Tracking
From large-scale logistics operations to boutique storage facilities, real-time inventory tracking transforms how you manage fine art.
Art Logistics Warehouses
Manage thousands of pieces across multiple zones with real-time visibility into every location and movement.
Gallery Storage Facilities
Track consigned works, rotation inventory, and exhibition loans with precise location and status tracking.
Museum Registrars
Coordinate object movements, location history, supporting documents, and condition records with logistics teams.
Private Storage Vaults
Keep storage locations, item history, documents, and condition evidence connected for authorized review.
See Inventory Tracking in Action
Schedule a personalized demo and discover how real-time inventory tracking can transform your art logistics operations.