For Museums
Collection Management Built for Museums
Track your collection, manage loans, document conservation, and maintain compliance -- all in one system built for museum registrars and operations teams.
Collection Management
Maintain a complete, searchable catalog of your entire collection. Every object record includes location, condition, provenance, exhibition history, and conservation notes. Whether you manage 500 objects or 500,000, Art Logistics WMS scales with your collection.
- Comprehensive object records with dimensions, medium, provenance, and classification
- Exhibition history tracking showing every venue and date an object has been displayed
- Full audit trail of location changes, condition updates, and handling events
- Scalable database architecture that handles collections of any size without slowdown
Loans & Exhibitions
Manage the full lifecycle of incoming and outgoing loans. Track facility reports, courier requirements, insurance certificates, and shipping timelines. Coordinate with borrowing institutions and ensure every requirement is met before an object leaves your building.
- Track incoming and outgoing loans with status workflows from request to return
- Facility report management to verify borrower environmental and security standards
- Multi-institution coordination with shared timelines and document exchange
- Courier assignment, travel itinerary tracking, and per-loan task checklists
Conservation Documentation
Record detailed condition information with photo evidence at every stage of an object's life. Track conservation treatments, monitor deterioration over time, and maintain the documentation your conservators and registrars need to make informed decisions.
- Photo-based condition reports with annotation tools for precise damage documentation
- Treatment records linked to each object with materials, methods, and outcomes
- Preventive conservation tracking including environmental exposure and handling frequency
- Condition change alerts that notify conservation staff when issues are flagged
Compliance & Reporting
Meet your regulatory and institutional obligations with built-in compliance tools. Maintain environmental monitoring logs, generate audit-ready reports, track insurance documentation, and produce the reports your board, funders, and government agencies require.
- Custom report generation for board presentations, grant applications, and audits
- Environmental monitoring logs with historical data for insurance and compliance
- Insurance certificate tracking with expiration alerts and coverage summaries
- Government reporting templates for NAGPRA, import/export, and cultural property compliance
Ready to Streamline Your Museum Operations?
See how Art Logistics WMS helps museums manage collections, loans, and compliance with less manual effort and better documentation.