Platform Features
Powerful Features for Art Logistics Professionals
Every tool you need to manage fine art warehousing, shipping, and logistics operations with precision and confidence.
Inventory Tracking
Real-time tracking of every artwork in your warehouse, from the moment it arrives to the moment it leaves. Our art logistics software provides complete visibility across your entire inventory with powerful search, filtering, and location history.
- Barcode and QR code scanning for rapid check-in and check-out
- Precise location tracking within your warehouse down to rack and shelf
- Advanced search and filtering by artist, medium, dimensions, or client
- Complete location history and audit trail for every artwork
Condition Reporting
Comprehensive digital condition reports with built-in photo documentation tools and AI-assisted review. Protect your business and your clients by maintaining detailed records of every artwork's condition at every stage of handling. AI helps staff document visible surface issues such as paint chips, scratches, dents, and scuffs — supporting faster, more consistent reporting during intake and inspection.
- Photo documentation with annotation tools for precise damage marking
- Pre-existing condition tracking to protect against false claims
- Side-by-side before and after comparison views
- AI-assisted review to help identify and document visible surface conditions
- PDF report generation for client and insurer distribution
Crating Management
Manage custom crate specifications, track materials inventory, and maintain build instructions for every crate in your warehouse. Optimize crate reuse and reduce waste with intelligent tracking.
- Custom crate dimension specifications and material requirements
- Materials inventory tracking with automatic reorder alerts
- Crate reusability tracking to maximize asset utilization
- Build instructions and assembly documentation for your team
Insurance Documentation
Streamline insurance workflows with automated certificate generation, real-time valuation tracking, and integrated claims management. Our art warehouse management system keeps your coverage documentation organized and accessible.
- Automated insurance certificate generation with customizable templates
- Real-time artwork valuation tracking and appraisal management
- Claims management workflow from incident to resolution
- Integration-ready APIs for major insurance providers
Climate Monitoring
Protect sensitive artworks with real-time environmental monitoring. Track temperature and humidity across every zone in your facility, receive instant alerts for deviations, and maintain complete compliance logs.
- Real-time temperature and humidity monitoring across all zones
- Configurable alert thresholds with instant email and SMS notifications
- Historical environmental data with trend analysis and reporting
- Compliance logging for insurance and client documentation requirements
Job Handling
Manage every job from initial quote to final delivery with our end-to-end workflow engine. Assign tasks, track timelines, and maintain complete communication logs so nothing falls through the cracks.
- End-to-end job lifecycle management from quote to delivery
- Task assignment and team workload balancing
- Timeline tracking with milestone notifications and deadline alerts
- Client communication logs and automated status updates
AI-Assisted Intake and Condition Reporting
Use AI tools inside Art WMS to speed up field intake, support condition reporting, help identify visible issues such as paint chips and scratches, and improve record quality at the point of collection. The platform includes natural-language search across collection and storage records, voice-first data capture for onsite work, AI-assisted review of visible surface conditions, and anomaly detection to flag unusual patterns in operational workflows.
- Natural-language search and AI copilot for collection, storage, and movement records
- Voice-first field intake for capturing object details, handling notes, and conditions onsite
- AI-assisted condition review to help document visible issues like paint chips, scratches, and dents
- Anomaly detection for missing steps, unexpected movements, and workflow exceptions
