For Galleries
Inventory Management Built for Galleries
Track your inventory, plan exhibitions, document condition, and manage artist relationships in one system designed for how galleries actually work.
Inventory Visibility
Know where every piece is at all times. Whether a work is on display, in your back room, on loan to a collector, or in transit for a fair, Art Logistics WMS gives you a single view of your entire inventory with real-time status updates.
- Unified inventory view across storage, display, loans, and consignments
- Search by artist, title, medium, dimensions, price range, or any custom field
- Location tracking for pieces across your gallery, storage, and off-site venues
- Real-time availability status so you always know what is ready to show or sell
Exhibition Planning
Plan and manage exhibitions as structured projects. Group artworks by show, track which pieces are confirmed, coordinate shipping and installation timelines, and manage works across multiple venues if you are running a traveling exhibition.
- Timeline views for exhibition planning with milestone tracking and deadlines
- Group artworks by exhibition and track selection, confirmation, and installation status
- Task lists for installation, de-installation, and logistics coordination
- Multi-venue support for traveling shows with per-venue checklists
Condition Tracking
Protect your gallery and your artists by documenting condition before and after every move, loan, or installation. Digital condition reports with photo evidence create an indisputable record that saves you from disputes and insurance complications.
- Photo-based condition reports with annotation tools for marking damage areas
- Standardized report templates that meet insurance and lending requirements
- Flag and track condition changes with automated alerts to relevant staff
- Side-by-side comparison of condition over time to spot deterioration early
Client & Artist Relations
Keep organized records for every artist and consignor you work with. Access consignment agreements, sales history, inventory on hand, and generate reports without digging through folders or spreadsheets. Professional documentation strengthens your relationships.
- Per-artist and per-consignor profiles with complete inventory and history
- Consignment agreements and loan documentation stored alongside artwork records
- Sales and inventory reports segmented by artist, period, or exhibition
- Exportable reports for artists, consignors, and insurance providers
Ready to Bring Order to Your Gallery Operations?
See how Art Logistics WMS helps galleries manage inventory, exhibitions, and documentation without the spreadsheet chaos.